Printers generally prefer the Portable Document Format (PDF) for submitting documents because it works seamlessly with almost all professional printing and digital output devices. By design, a PDF file contains all the necessary information to ensure consistency across different systems. Additionally, file formats like Adobe InDesign, Illustrator, and Microsoft Word can be easily converted to PDF, making it a versatile and convenient choice.

A proof provides a single printed copy of your document for visual inspection, allowing you to confirm that the layout and colors match your intended design. Printers create this proof before sending the document to the press for final printing.

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Design, layout, and printing technology have advanced significantly, allowing most work to take place in a WYSIWYG (What You See Is What You Get) digital environment. However, noticeable differences in color calibration and spatial alignment can still occur between monitors, which may also affect the transition from screen to print.